Tips to Choose the Best Time of Day for Hosting Outdoor Corporate Events

Organising an outdoor corporate event can be an awesome way to foster team spirit, network & create lasting memories. However, choosing the best time of day for your event is vital for its success. Whether you’re planning to host a wedding, a birthday celebration, or any other type of gathering, you want to make sure that everyone can be there and that you’re able to enjoy your special day to the fullest.

SPP Gardens shares some valuable tips in this blog to help you choose the ideal time for your events at open lawns in Chennai.

1. Assess the Climate

Weather plays a crucial role in the comfort & enjoyment of your guests. Check weather prediction data for your location to know about temperature intensity or the likelihood of rain.

For most of the year, mornings are great, especially in hotter regions, as they offer cooler temperatures & less wind. Afternoons can work in places with moderate climates like high altitude areas, but stay away from the peak heat hours of summer. Evenings are fantastic for warm locations as temperatures finally drop.

Just remember that mosquitoes might be more active at dusk, so plan accordingly with repellents or citronella candles.

2. Backup Plans for Weather

Be prepared by providing shaded or covered areas like tents or pandals for sudden downpours. It's also smart to have a backup plan in place, such as securing an indoor venue as an alternative to ensure your event runs smoothly.

That's where SPP Gardens shines! They offer a beautiful indoor venue, the Hanu Reddy Pavilion, alongside two stunning outdoor venues, Ficus Lawn and Golden Rush Valley, providing flexibility no matter the weather for hosting outdoor corporate events.

3. Consider the Event's Nature

The type of corporate event you're hosting at event venues in Chennai can affect the best time of day. Early mornings or late afternoons are suitable for team-building activities to escape the scorching midday sun & keep energy levels high.

If you're planning a product launch event, evenings can create a stunning ambience when coupled with strategic lighting.

For smaller events, opting for banquet halls for corporate events at Hanu Reddy Residences, Chennai, might be a perfect choice, offering a comfortable and controlled environment.

4. Think About Your Audience

Consider your guests' schedules & preferences. Weekdays after work are the most convenient times for most people to attend a corporate event without impacting their work commitments.

If you have parents attending, consider timings that don't clash with school drop-off or pick-up routines.

5. Make Use of Natural Lighting

Early mornings & late afternoons offer the beautiful "golden hour" light, perfect for capturing stunning videos and photos with its warm glow in corporate event venues.

For stunning photography & videography, look no further than SPP Gardens' picturesque outdoor lawns. Its expansive & beautifully maintained spaces provide the perfect backdrop for capturing the essence of your special event.

6. Engage Your Guests

To determine their preferred times, conduct surveys or polls beforehand. This could be done via messaging apps like WhatsApp or other social media platforms.

Following the event, collect feedback to see if the timing worked well. It will be invaluable for planning future successful outdoor corporate events.

Conclusion

By following these tips & incorporating guests' feedback, you can ensure a comfortable, enjoyable, and productive experience for all.

Planning an outdoor corporate event? Contact SPP Gardens today for expert assistance and to host your memorable outdoor corporate events!